PRIVACY STATEMENT
Our Commitment to Protecting Your Privacy
In our business, we collect personal
information concerning our employees' health and finances. We
also collect financial information on our customers.
As the success of our business depends upon our
customers and employees, they must be assured that the
information they provide to us will be maintained in the
strictest confidence.
This document therefore sets out the policy of Ontario Die
International Inc. (ODI) in respect of the protection of the
personal privacy of its employees and customers. These ten
principles that form part of the Personal Information
Protection and Electronic Documents Act (PIPEDA), establish
rules governing the collection, use and disclosure of Personal
Information.
What is Personal Information?
Under the Act, Personal Information is defined as data –
oral written or electronic – about an identifiable
individual. Personal
Information includes:
- name,
address and telephone number
- age,
gender, birth date, family
and marital status
- identification
numbers such as Social Insurance Number or Driver’s
License
- financial
and employment information
- credit
ratings, payment records
- medical
and health information
What is NOT Personal Information?
The name, title, business address or
business telephone number of an employee of an organization is
not considered personal information.
Why we ask for your personal
information?
We ask you for information to establish
and service the needs of our employees and customers.
We
have designated Sue Widmeyer as our Privacy Compliance Officer
to oversee our compliance with the PIPEDA act and ensure that
our 10 privacy principles are upheld.
|
ACCOUNTABILITY
Each
employee of, and supplier to, ODI is responsible for the
protection of personal information under his or her
control.
ODI is responsible for the maintenance of
confidentiality of information belonging or
relating to its employees and its customers.
IDENTIFICATION OF
PURPOSES
ODI shall identify the purposes for which personal
information is collected either before
or at the time the information is collected.
With
your permission your personal information may be
collected, used and disclosed by ODI for the following
purposes:
- job application
- medical information
- retirement or financial information
- customer credit application
- customer credit card payment information
For
these purposes we may share personal information within
ODI, our insurance benefit provider, our payroll service
provider, our financial investment provider or credit
bureaus
CONSENT
The prior knowledge and permission of the individual
are required for the collection, use or disclosure of
personal information, except for legal or security
reasons.
LIMITING COLLECTION
The collection of personal information shall be limited
to that which is necessary for the purposes identified.
The collection of personal information shall be by fair
and lawful means.
LIMITING USE,
DISCLOSURE & RETENTION
Personal information shall not be used, disclosed or
retained for purposes other than those for which the information
was collected, except with the consent of the employee
or customer or as required by law. Personal
information shall be retained only as long as necessary
for the fulfillment of these purposes.
|
ACCURACY
Personal information shall be accurate, complete, and
current as is necessary for the identified purposes for
which it is to be used.
SECURITY
ODI is responsible for ensuring that security safeguards
appropriate to the sensitivity of the information
protect personal and corporate information.
Our systems and procedures are designed to
prevent loss, misuse, unauthorized access, disclosure,
alteration or destruction of your personal information.
Only authorized employees and service providers
of ODI have access to your personal information.
OPENNESS
ODI shall make readily available to employees and
customers specific information about its policies and
procedures relating to the management of personal
information. (Privacy Policy Statement, plus details of
specific practices are available on request)
INDIVIDUAL ACCESS
Upon request, an employee or customer shall
be informed of the existence, use and disclosure of his
/ her / its personal information and shall be given
access to the information, except with respect to
information arising from investigation and / or
litigation. An individual or entity shall be able
to challenge the accuracy and completeness of the
information and have it amended as appropriate.
CHALLENGING COMPLIANCE
The employee or customer is able to challenge the
individual person who is accountable within ODI, with
regard to compliance with above principles.
|
The direct
link to the website of the Privacy Commission of Canada is:
www.privcom.gc.ca |
